Job: Finance and Office Administrator

Written By Open City

Open City is seeking a highly organised, detail-oriented and trustworthy Finance and Office Administrator with a willingness to learn and an interest in systems, to work with us on a full-time basis and support the smooth running of the charity

Location: London - North Greenwich, Design District
Hours of work: 5 days a week; 37.5 hours
Salary: £30–35,000 per annum
Reporting to: Operations Manager
Starting Date: As soon as possible
Contract Type: Permanent


Role Overview

The Finance and Office Administrator will be part of the core operations team; working closely with the CEO, Operations Manager, and Head of Development to administer the charity’s finances, liaise with our accountants on all bookkeeping, reconciliation and VAT queries, issue invoices and schedule payments including payroll and expenses. Additionally, they will provide cross-organisational administrative support, including scheduling meetings and ordering supplies, as well as administering the organisation’s CRM, supporting data entry and reporting, and maintaining accurate IT and systems records. Some knowledge of charity finances, Xero accounting software and CRM data entry is desirable but not essential. 

Person Specification:
This role would suit someone who is keen to learn and grow in this role, enjoys working in a small organisation, is comfortable juggling a varied workload, and is motivated by working for a charitable cause.

You do not need to have experience in every aspect of the areas below, but if you believe your career and lived experience has prepared you well for this role, we encourage you to apply, and demonstrate your transferable skills.  

  • Organisational administration: An interest in, and aptitude for, working with financial processes and charity finances, alongside careful and accurate data entry

  • Software and systems: Comfortable using Google Workspace applications (for example Docs, Sheets, Drive, and Calendar) to create, organise, and share information collaboratively, with support available to build confidence across the wider suite of tools. Ability to work with Xero accounting software as well as knowledge of Squarespace, Mailchimp, and Shopify is desirable but not essential; training will be provided.

  • Budgeting and planning:. An interest in how budgeting, resource allocation, and funding considerations support planning across programmes.

  • Detail-oriented and trustworthy: An organised, patient, and reliable approach to work, with attention to detail and respect for confidentiality when handling sensitive information.

  • Communication: Strong communication skills (both written and oral) 

  • Multi-tasking: Capacity to effectively manage and prioritise multiple tasks


Timeline

Advertisement published: 14 January 2026
Closing date for applications: 04 February 2026 at 10am
Shortlisting for interview by: 17 February 2026
Interviews: 24 February 2026


How to Apply:

If you are inspired by the work of Open City and would like to be considered for the role of Finance and Office Administrator, we would love to hear from you.

Please read the full job description and recruitment pack for more information.

Open City
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